How to get commercial cleaning contracts


Introduction to Commercial Cleaning Contracts

When it comes to running a successful cleaning business, winning commercial cleaning contracts is a crucial aspect. Commercial cleaning contracts offer stability, consistent revenue, and growth opportunities. But how do you secure these contracts?

In this post, we will explore proven strategies to help you master how to get commercial cleaning contracts. 

What is a Commercial Cleaning Contract?

A commercial cleaning contract is a legally binding agreement between a commercial establishment and a cleaning company. 

The contract outlines the services to be provided, the frequency of cleaning, the cost, and other terms and conditions of the agreement.

Commercial cleaning contracts can range from small office spaces to extensive industrial facilities and can be short-term or long-term agreements.

The Benefits of Winning Commercial Cleaning Contracts

Securing commercial cleaning contracts can bring numerous benefits to your cleaning business. 

Improved revenue

Firstly, these contracts provide a stable source of income, ensuring regular cash flow for your business. 

Better projected revenue

Securing regular contracts with commercial clients can establish a steady income stream and build a more predictable business model. 

Improve long-term relationships

Moreover, they offer growth and expansion opportunities as you establish long-term client relationships. 


Additionally, winning commercial cleaning contracts can help you establish a reputation for reliability and quality service, leading to more referrals and new business opportunities. 

Attract new clients 

Commercial cleaning contracts also enhance your reputation and credibility in the industry, making it easier to attract new clients.

Improved security and stability

Finally, establishing contracts with commercial clients can provide stability and security for your business, helping to ensure long-term success.

Understanding the Commercial Cleaning Industry

Before diving into the strategies for winning commercial cleaning contracts, it is crucial to have a solid understanding of the industry.

Search trends on Google for ‘commercial cleaners’ have increased since 2021. Suggesting that the demand for commercial cleaning companies is on the rise. 

Understanding market details about an industry provides valuable insights into customers’ preferences and demands. Identifying the needs of their target audience. 

It also helps businesses to stay ahead of the competition by keeping track of emerging trends and adapting their strategies accordingly. 

How Do I Get Clients for My Cleaning Business?

Create a Website

A professional website for your commercial cleaning services is crucial for any business in the modern age. 

Your website is like a virtual storefront that displays your services, expertise, and positive feedback from happy clients.

But get the details right! Ensure your website is user-friendly, visually appealing, and optimised for search engines to attract potential clients.

And make it mobile-friendly. 

Use Social Media

Social media platforms like Facebook, Instagram, and LinkedIn can be powerful tools for finding clients for your cleaning business. 

Create engaging content, share before-and-after photos of your work, and interact with potential clients through comments and direct messages. 

Building a robust online presence will help you establish credibility and reach a wider audience.

Online Reviews

Positive online reviews can significantly impact your cleaning business’s reputation and attract new clients. 

Encourage satisfied customers to leave reviews on platforms like Google My Business, Yelp, and Trustpilot. 

Respond to positive and negative reviews to show that you value customer feedback and are committed to providing exceptional service.

If you can respond positively to negative reviews, this can turn around people’s perceptions of your brand and gain trust. 

Old-Fashioned Referrals

Don’t underestimate the power of word-of-mouth referrals.

Offer incentives to your existing clients for referring your services to others. 

Additionally, establish relationships with complementary businesses, such as property managers or office supplies companies, who can refer clients to you.

Demonstrating Expertise and Showcasing Value-Added Services

To win commercial cleaning contracts, it is essential to demonstrate your expertise and showcase the value-added services you offer. 

Clients want to work with cleaning service providers who are knowledgeable, reliable, and go above and beyond. 

Here are some strategies to achieve this:


Provide training and certifications to your employees to ensure they are skilled in the latest cleaning techniques and safety protocols.

Specialised services

Offer specialised services such as green cleaning, carpet cleaning, or window cleaning to cater to specific client needs.


Use high-quality cleaning products and equipment to deliver exceptional results. Or find a market for chemical-free products. 

Case Studies

Develop case studies and success stories highlighting your past successes and your services’ positive impact on clients’ businesses.


Networking and Building Relationships in the Industry

Networking and building relationships within the commercial cleaning industry can open doors to valuable opportunities. Here are some strategies to connect with key players in the industry:

  • Attend industry trade shows, conferences, and networking events to meet potential clients, industry professionals, and suppliers.
  • Join local business associations and chambers of commerce, where you can network with other business owners and potentially secure referrals.
  • Connect with realtors and property managers who often need reliable cleaning services. Building relationships with these professionals can lead to long-term contracts and recurring business.


Building a Strong Portfolio and References

A strong portfolio and positive references are essential when competing for commercial cleaning contracts. Here’s how to build a compelling portfolio:

  • Document before-and-after photos of your work to visually demonstrate the quality of your cleaning services.
  • Request testimonials from satisfied clients and include them in your portfolio.
  • Offer trial cleaning services to potential clients, allowing them to experience your benefits firsthand and potentially provide positive references.


Case Studies and Success Stories in Winning Commercial Cleaning Contracts

Sharing case studies and success stories can be powerful in winning commercial cleaning contracts. 

These stories demonstrate your ability to solve clients’ cleaning challenges and deliver exceptional results. 

Highlight specific projects where you surpassed client expectations, improved cleanliness, and helped businesses thrive.


Leveraging Technology and Innovation in Commercial Cleaning

Document Management System

Utilise document management process software to streamline operations, track employee performance, and manage client contracts effectively.

DocFlite Commercial Cleaning Document Software

Using DocFlite for your commercial cleaning processes will help you with: 


1. Managing proposals and contracts 


DocFlite allows you to manage Ad-hoc Quotes requests with speed and the flexibility to create detailed Proposals. These documents are emailed and can be accepted with e-Sign directly from the documents. Contracts can also be sent and e-signed for acceptance, often automatically, if that is what your workflow requires.


2. Streamlining your document process

DocFlite makes document automation easy by offering pre-built workflows or the ability to create custom processes from scratch. Say goodbye to the hassle of migrating from Word and Excel as DocFlite can streamline the sending of client onboarding documents, feedback forms, and more.


3. Onboard new employees 

Having a dependable and productive team is crucial for maintaining and growing your business. With DocFlite, you can keep, manage and send all of your Employee Onboarding documents from one place. From Application Forms to Staff Handbooks, you can automatically send the appropriate documents at the appropriate time by using Workflows.


Take a look at commercial cleaning software from DcoFlite here. 

Commercial Cleaning


Creating a Winning Proposal for Commercial Cleaning Contracts

A compelling and professional proposal is crucial when bidding for commercial cleaning contracts. Here are some tips to create a winning proposal:

  • Clearly outline the scope of work, including the frequency of cleaning, specific tasks to be performed, and any additional services you offer.
  • Highlight your expertise, credentials, and industry certifications to build credibility.
  • Provide a detailed pricing breakdown that is competitive yet profitable for your business.
  • Include testimonials, case studies, and references from satisfied clients to showcase your track record.


What should a cleaning proposal include?

When submitting a proposal to an individual or business client, it is important to provide a thorough document outlining the services your cleaning company will provide, along with a clear plan of action and associated costs.

The ultimate objective is to convince the potential client that your cleaning business is the best option among all competing bids.

How Do I Approach a Business for a Cleaning Contract?

Approaching businesses for cleaning contracts requires a strategic and professional approach. Here are some tips:


Research the business beforehand to understand their cleaning needs and pain points.

Draft a proposal

Prepare a customised proposal that addresses their specific requirements.

Sales call

Schedule a meeting or phone call to present your proposal and showcase the value your services can bring to their business.

Provide customer support 

Follow up after the initial meeting to answer questions and reinforce your commitment to exceptional service.

Build relationships with property management companies

This is so they can recommend you to their clients. 

Conclusion: Taking Action and Implementing Strategies for Success

Winning commercial cleaning contracts is a challenging but rewarding endeavour. By implementing the strategies outlined in this guide, you can increase your chances of securing lucrative contracts and growing your cleaning business. Stay proactive, continuously improve your services, and always strive for excellence. By mastering the art of winning commercial cleaning contracts, you can position your business for long-term success.

Click here to learn how DocFlite can help you streamline your commercial cleaning operations and win more contracts.

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