In this blog post, we aim to help you with your onboarding process with a free cleaning service contract template.
In the last decade, we have witnessed huge growth in the cleaning service industry. With a growth of 6.6% every year, we are expecting this trend to continue ascending.
Therefore, improving the paperwork side of your business relationships is just as essential as the high level of cleaning standards provided.
That’s where the cleaning service contract comes in. Let’s look at how to create a professional and simple cleaning service contract next.
Free Professional Cleaning Service Contract Template
Creating a professional cleaning service contract is essential for any cleaning company.
It allows companies to set the expectations of their clients, as well as protect their interests. It is important to ensure that your cleaning service contract is legally binding and covers all the necessary terms and conditions.
This free template guide will provide you with a step-by-step guide on how to create an effective and professional cleaning service contract.
So, let’s dive in and start creating a professional cleaning service contract that will ensure your business is protected and your customers are satisfied.
What is a Cleaning Service Contract?
A cleaning service contract is a legal document that outlines the agreement between a cleaning service provider and a customer.
It details the services that will be provided, payment terms, and other important legal terms.
Both parties must sign and keep the document as a reference in the event of disputes.
A cleaning service contract is an essential part of any cleaning business, even if you’re just a small independent contractor.
It allows companies to set reasonable expectations for their clients, as well as protect their interests.
Write clearly and concisely for easy understanding. Additionally, the contract should include all the necessary information and legal terms to ensure the contract is legally binding.
Benefits of Having a Cleaning Service Contract
There are several benefits to having a professional cleaning service contract.
1. Avoids company/client disputes
Firstly, it ensures that both the cleaner and the client have clear expectations of the services provided. This helps to avoid any disputes between the parties.
2. Protects the business
Secondly, the contract can be used to protect the business’s interests. It outlines payment terms, liability, and other important and specific terms. For example, what cleaning products may be used?
3. Increases customer satisfaction
Additionally, a cleaning service contract can help to increase customer satisfaction. By having a clear and professional contract, customers can easily understand the services provided and the expectations of both parties. This ensures that customers are satisfied with the services provided.
4. Enables legal protection
Finally, a cleaning service contract ensures that all parties are legally protected. This is especially important when dealing with sensitive information, such as customer data or payment details. A legally binding document protects the interests of both parties.
What to Include in a Cleaning Service Contract
When creating a professional cleaning service contract, certain key points should be included.
Let’s take a look at each of these in more detail.
1. Scope of services
The scope of services should detail the exact services that will be provided by the cleaning service provider. This should include a detailed description of the services, as well as any additional services that may be provided.
Additionally, the contract should state the time frame in which the business or house cleaning services will be provided.
Details can include:
- The level of skill in the cleaning service expected. This includes a high level of care, trustworthiness and awareness to ensure no damage to goods or property.
- Permission to enter the home for cleaning services to be carried out.
- The safety and use of property keys, where to collect and store them when in use.
- Availability of parking under the responsibility of the client.
- The use of cleaning tools and materials is the responsibility of the cleaning company.
- Who is liable for repair to damaged goods under the service of the cleaning? Including how much they are liable up to.
- How many cleaners will be sent to the property and what length of time at the property to clean
2. Payment terms
Payment terms should also be included in the contract. This should include the payment amount, payment method, and payment schedule. This ensures that both parties are clear on the payment terms, which helps to avoid any future confusion.
It should also detail when payment should be made, and what the consequences are if payment isn’t made on time.
3. Legal Terms
Important legal terms should be included in the contract. This can include liability, confidentiality, termination clauses and contact details for points of contact.
This legally protects both parties in the event of disputes or misunderstandings.
Steps for Creating a Professional Cleaning Service Contract
Now that we’ve discussed what should be included in a cleaning service contract, let’s take a look at the key steps for creating a professional contract.
Step 1: Create an outline
The first step is to create an outline of the contract. Include:
- The scope of services
- Payment terms,
- Other important legal terms.
Once the outline is complete, you can begin to write the contract.
Step 2: Keep it clear and concise
Write the contract clearly and simply. It should be easy to understand and should include all the necessary information.
Step 3: Reviewed by a legal professional
On contract completion, get it reviewed by a legal representative. This ensures that the contract is legally binding and covers all the important points.
Step 4: Finalising Your Cleaning Service Contract
Once the contract is written and reviewed, it is important to finalise it. The contract must be signed by both parties. This ensures that the contract is legally binding and both parties have agreed to the terms.
Then the exchanging of copies of the contract and ensuring that both parties understand the terms.
Finally, both parties should ensure that they understand the contract. This includes reading the contract thoroughly and asking any questions they may have. This helps to ensure that both parties are clear on the terms of the contract.
Common Questions about Cleaning Service Contracts
Finally, let’s take a look at some common questions about cleaning service contracts.
Question: How long does a cleaning service contract last?
Answer: The length of the contract will depend on the services provided and the agreement between the parties. Generally, a contract can last anywhere from one month to one year.
Question: What should be included in a cleaning service contract?
Answer: A cleaning service contract should include the scope of services, payment terms, and other important legal terms.
Question: Who should review a cleaning service contract?
Answer: It is recommended that a professional legal review the contract. This ensures that the contract is legally binding and covers all the important points.
DocFlite – Digitalised Documentation tool
Docflite streamlines all your documentation into a digital process.
If you don’t want to spend hours creating your paperwork for your cleaning company then we’re the right tool for you.
Automate your document sending, and create easy-to-fill documentation, with an easy centralised place to store and retrieve all your documentation with each client. Freeing up time for you to focus on the physical aspect of your cleaning services.
Take a look at the overall onboarding process for your cleaning company here, where we also dive into the different ways using DocFlite can help with your cleaning company’s documentation.
Conclusion
Creating a professional cleaning service contract is essential for any cleaning business.
It allows companies to set the expectations of their clients, as well as protect their interests.
In today’s post, we’ve covered the scope of services, payment terms, and other important legal terms.
By following this guide, you can create an effective and legally binding cleaning service contract. The free template will protect your business and ensure your customers are satisfied.
Secondly, the contract protects the business’s interests. It outlines payment terms, liability, and other important and specific terms.
For more information on how to set up your cleaning business, see our post here:
